Leave

Types of leave

• TOIL (time off in lieu)

  These are the extra clinical hours you work over and above your regular 8-hour shifts or part-time equivalent.

  TOIL can only be taken once it has been accrued (i.e. you cannot take the leave in advance), and the TOIL is to be used, if practicable within a week of it being earned, and no later than the end of the Attachment in which it was earned. Unused TOIL credits will be forfeit at the end of the attachment in which it was earned.

  TOIL can be claimed for working over and above your normal working hours. TOIL will be approved for the following situations:

  • Completing your formative assessment for acute care or afterhours shifts outside normal working hours
  • Attending approved and funded CME conferences outside normal working hours
  • Sitting your end of year examination outside normal working hours
  • Attending a College approved ACLS course outside of normal working hours

  To claim TOIL, you must enter a leave request using the ‘TOIL Credit’ leave type immediately after working the additional hours. Once your TOIL Credits are approved, you can then use your TOIL by applying for leave using the 'TOIL Taken’ leave type. The number of hours you request under TOIL Taken must exactly off-set the number of TOIL Credits you accrued.

• Seminar days in school holidays and after exams

  On seminar days in the holidays and after exams there is an expectation that these will be used for study or community visits or finishing programme requirements, as they form 2/10ths protected learning time. However, if you are on holiday or otherwise not available to use the protected learning time for this reason, then the day should be taken as annual leave.

• Exam days (clinical and written)

  No leave needs to be booked for the day of the exam. However, if you need travel days before and after the exam that fall on working days they must be booked as leave. More logistical information about examinations will be given closer to the time.

• Public holidays

  Public holidays should not be a workday for you, and you do not need to apply for leave on these days.

• Jury service

  If you are required to attend jury service, any jury days attended are paid as normal working days, but please submit a leave request via iPayroll. However, please be aware that if you receive payment from the Ministry of Justice, this must be reimbursed to the College as you will have received normal wages. If you would like to request an exemption to Jury Duty, Registrar Support can provide you with a letter to support your exemption request. Please email: registrarsupport@rnzcgp.org.nz

• Advanced Cardiac Life Support (ACLS)

  You do not need to apply for leave to attend your ACLS, as it is classed as training. However, you do need to notify your practice of your absence. TOIL credits can be claimed if it takes place over the weekend or outside of normal working hours. If it takes place within regular working hours, no TOIL Credits can be claimed. View a detailed list of approved ACLS providers.

• Community visits

  Community visits attended on a seminar day do not need leave to be booked and TOIL cannot be claimed for them. Please ensure your community visits are scheduled during your normal working hours, as we do not grant TOIL for community visits. In exceptional circumstances, please email registrarsupport@rnzcgp.org.nz to request pre-approval of TOIL for community visits. This must be requested and approved in advance of the community visit.

• COVID

  If you test positive for COVID-19 and are unable to work, are waiting on a COVID-19 test result, or become a close contact, you can apply for ‘special leave’ in iPayroll instead of using your annual or sick leave balances. Please note that proof of your positive result (copy of email/text confirmation or photograph of RAT test) may be required for our records.