Leave
As a College employed registrar, your leave entitlements are laid out in your Collective Employment Agreement or Individual Employment Agreement.
This page covers:
Leave entitlements
For College-employed registrars who work full time your leave entitlements are:
- Annual leave – 20 days
- Sick leave – 15 days
- Study leave – 10 day
If you are working part time, your annual and study leave entitlements will be proportionately reduced (pro-rated).
Please discuss your leave requests with your teacher and practice manager before you apply for leave in iPayroll.
Requests for annual leave need to be timely, and you need to consider the impact on patients in your care and plan how you will ensure continuity of care, any impact on your learning needs, and professional responsibility. We ask you to spread out your leave across the two attachments, where possible.
Please note: Leave requests may be declined if there are reasonable concerns with meeting programme requirements and/or practice needs.
Applying for leave
Annual leave is accrued over the course of the year – so your full entitlement will not show from the start of your programme. You can use the ‘projected leave’ function in iPayroll to check your remaining leave allowance for the year. You can access iPayroll via your member dashboard. For any iPayroll queries or issues please contact GPEP1Payroll@rnzcgp.org.nz
Types of leave
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Seminar days in school holidays and after exams
On seminar days in the holidays and after exams there is an expectation that these will be used for study or community visits or finishing programme requirements, as they form 2/10ths protected learning time. However, if you are on holiday or otherwise not available to use the protected learning time for this reason, then the day should be taken as annual leave.
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Exam days (clinical and written)
No leave needs to be booked for the day of the exam. However, if you need travel days before and after the exam that fall on working days they must be booked as leave. More logistical information about examinations will be given closer to the time.
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Public holidays
Public holidays should not be a workday for you, and you do not need to apply for leave on these days.
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Jury service
If you are required to attend jury service, any jury days attended are paid as normal working days, but please submit a leave request via iPayroll. However, please be aware that if you receive payment from the Ministry of Justice, this must be reimbursed to the College as you will have received normal wages. If you would like to request an exemption to Jury Duty, Registrar Support can provide you with a letter to support your exemption request. Please email: registrarsupport@rnzcgp.org.nz
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Advanced Cardiac Life Support (ACLS)
You do not need to apply for leave to attend your ACLS, as it is classed as training. However, you do need to notify your practice of your absence. TOIL credits can be claimed if it takes place over the weekend or outside of normal working hours. If it takes place within regular working hours, no TOIL Credits can be claimed. View a detailed list of approved ACLS providers.
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Community visits
Community visits attended on a seminar day do not need leave to be booked and TOIL cannot be claimed for them. Please ensure your community visits are scheduled during your normal working hours, as we do not grant TOIL for community visits. In exceptional circumstances, please email registrarsupport@rnzcgp.org.nz to request pre-approval of TOIL for community visits. This must be requested and approved in advance of the community visit.
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COVID
If you test positive for COVID-19 and are unable to work, are waiting on a COVID-19 test result, or become a close contact, you can apply for ‘special leave’ in iPayroll instead of using your annual or sick leave balances. Please note that proof of your positive result (copy of email/text confirmation or photograph of RAT test) may be required for our records.